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Writing memos sheet
Structured-answer frame

Draft a memo to all staff announcing a fire drill.

How to lay out the answer. Follow the frame, then write it in your own words.

  1. 1 · Heading. Company name and MEMORANDUM; To, From, Date, Subject.
  2. 2 · Specific subject line. Say what and when, e.g. “Fire drill on Friday 23 October at 10.00 a.m.”
  3. 3 · Main point first. One sentence stating the event, date and time.
  4. 4 · Numbered action steps. Stop work, leave by the nearest exit, walk to the assembly point.
  5. 5 · Close and sign off. Contact for questions, then initials and cc.

Scoring tip: Layout earns most of the marks. Draw the heading block neatly and keep the body under 120 words.